Organizations

To Use Doxit as an Organization

Every Doxit User, regardless of which Roles he/she will act in, MUST first register as a private User. Registering as a private User is how all Users are added to the Doxit database. After successful registration, a User can immediately act in his private capacity, or can be appointed as an Assistant to another User, or be appointed to act in a Role by an Organization.

See the Price List for details on costs associated with the service.

Register an Organization

  1. Contact Doxit to set up a registration meeting. Similar to the process of registering a User, the registration of an Organization takes place during a face-to-face meeting with the Representative of the Organization.
  2. The Organization Representative may not have the time to do the day-to-day administration work on behalf of the Organization and can appoint another person in the Role of "Doxit Administrator" for the Organization.
  3. To ensure that the identity of the Organization can be confirmed, only formally registered entities are registered as Organizations. The only exception is a "Sole Proprietor" which takes on the identity of the Owner. The following Organizations, with their respective Representatives can be registered. The table also shows the information used to identify the Organization (similar to the ID number of a person) and how this information is verified.
Organization Type Identification Number Registration Documentation
Verification Representative
Standard Sole Proprietor Owner ID Number Owner ID Book Owner ID Book Owner
Law Practice Sole Proprietor Owner ID Number Owner ID Book
Owner Fidelity Certificate
Owner ID Book
Law Society
Owner
Standard Partnership Partnership VAT Number Partner ID Book
Partnership VAT Certificate
Partner ID Book
Partnership VAT Certificate
Any Partner
Law Practice Partnership Partnership VAT Number Partner ID Book
Partner Fidelity Certificate
Partnership VAT Certificate
Partner ID Book
Law Society
SARS eFiling
Any Partner
Incorporated Company CIPC Registration Number Director ID Book
Company Registration Documents
Director ID Book
CIPC
Any Director
Private Company CIPC Registration Number Director ID Book
Company Registration Documents
Director ID Book
CIPC
Any Director
Public Company CIPC Registration Number Director ID Book
Company Registration Documents
Director ID Book
CIPC
Any Director
Close Corporation CIPC Registration Number Director ID Book
Company Registration Documents
Director ID Book
CIPC
Any Member
State-Owned Company CIPC Registration Number Director ID Book
Company Registration Documents
Director ID Book
CIPC
Any Director
Non-Profit Company CIPC Registration Number Director ID Book
Company Registration Documents
Director ID Book
CIPC
Any Director

Administration

Administration is performed by the User appointed in the Role of "Doxit Administrator" of the Organization. This User logs into the Doxit System and then selects to act in the Role of "Doxit Administrator" (instead of his/her private Role). The Administrator manages the Organization's Doxit Account by doing the following:

  • Perform the face-to-face registration of new Doxit Users.
  • Define new Roles in the organization.
  • Appoint employees in those Roles.
  • Unassign employees from those Roles.
  • Check the Organization Wallet balance and top up the wallet if necessary.
  • Download monthly tax invoices.